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In Puerto Rico, supply chain mapping is required to bring in inventory from a Purchase Order.
Before you complete this procedure, verify the below items:
Make sure a Purchase Order was created.
All the batch numbers & package IDs on the physical items match the numbers on the manifest
Product names on the packages match the Transfer manifest
Product names on the packages match what was ordered on the Purchase Order
The quantity received is the quantity ordered and on the manifest
Package sizes are correct
If any of these items are incorrect, complete the procedure in this article to receive the transfer, then send the remaining (or entire) delivery back with the driver by creating a Sales Order and Transfer (see Using the Supply Chain) and print the manifest for them to take with them.
Caution: Do not receive your manifest in BioTrack. If the manifest is received in BioTrack, it will no longer be available to be received in MJ Platform.
Note: If there is an error when receiving and you need to redo the transfer, you must do this the same day for reporting to be accurate.
Find the purchase order and verify the details are correct:
Open the App Drawer, expand the Supply Chain menu and click Purchase Orders.
Search for the Purchase Order in the list, then verify that the following details are correct:
date
Purchase Order number
Sender
If the details are correct, take note of the purchase order number and proceed.
Open the App Drawer and click Supply Chain.
Click Supply Chain Mapping.
From the Integration Transfers drop-down menu, select the manifest you are bringing in.
From the Active Purchase Order drop-down menu, select the Purchase Order number you noted.
For each product and strain displayed on the left (what you ordered), match it to the appropriate product that was sent by selecting it from the drop-down menu on the right.
Click Receive to go to the Inventory Receipt page.
Fill out the date received, as well as driver information and vehicle information if applicable.
From the Manifest that was sent with the delivery, match the item on the manifest with the item on the Inventory Receipt.
Enter the Batch Number from the Manifest into the Batch Number field on the Inventory Receipt page.
Click on the Package ID field and scan the barcode on the product, or leave it blank if you want a unique package ID to be generated automatically.
Manual input is not recommended as this cannot be corrected once the Inventory Receipt is complete.
If the package ID already exists in the facility, add a letter to the end of the package ID, starting with lowercase "a".
If you scanned a barcode, compare the scanned number with the number on the manifest to verify that it is correct.
Verify the units received are the units requested
This field will automatically populate with what was requested on the Purchase Order.
Click on the storage location from the drop-down menu where the product will be kept.
If you already specified this in the Purchase Order, this will already be filled out.
Verify all the numbers are correct and match the manifest sent with the delivery as this cannot be corrected or edited after the inventory receipt is saved.
Click Save And Print Labels to print labels for your products or click Save to print them later.